How to create and manage Quick teams

Quick teams offer a fast, effortless way to segment your workforce using standardized user data. They are automatically generated based on common organizational attributes like Country, Region, Location, Department, Cost Center, Business Unit, and Groups. Quick teams align with your user provisioning format and update dynamically each time user data is synced, either via HRIS or CSV upload (manual or FTP).

Quick teams are ideal for organizations that need immediate segmentation without manual configuration. Once enabled, they help streamline reporting, announcements, recognition targeting, and eligibility settings across the platform. Admins can preview and manage Quick teams directly from the admin space with minimal ongoing effort.

If you’re looking for other team types, check out: 

• How to create and manage Automated teams
• How to create and manage Manual teams - WIP

• You're launching Kudos and want to mirror your company’s structure without manual team setup
• You want to enable team-specific filtering for wall activity, reporting, or analytics
• You need to limit announcement visibility or work anniversary points to specific business units or departments
• You’re using HRIS sync and want team membership to update automatically whenever employee details change
• You want teams that update automatically so your groupings stay accurate as your organization changes

Previewing and enabling Quick teams

1. Go to the Users & teams section in the admin menu
2. Navigate to the Quick teams tab
   • Click Manage quick teams
   • Review available Quick team types (Country, Region, Location, Department, Cost Center, Business Unit, Groups)
     • Note: you can review the exact team names and membership count for each Quick team type before enabling them
3. Check the box beside each team type you’d like to enable
4. Click Save to generate the teams based on your current user data

Note: Region is system-generated and derived from a combination of state/province and country. It doesn’t rely on a specific field in your data.

Managing Quick teams

• In the Quick teams tab, select a specific team to see its members, view each user’s role and the date they were added
• Updates to team membership will reflect automatically after each provisioning sync, based on the latest employee data imported
• You can deselect any team type you no longer want visible in the platform at any time

Note: Deselected Quick teams will be removed from all selection and filtering menus across Kudos

• Use preview mode to confirm that your data maps correctly before enabling a Quick team type
• If teams look incomplete or incorrect, review the source data (e.g., HRIS field mappings or CSV columns) and re-sync
• Quick teams are best used for consistent, broad-level groupings like departments or locations, not temporary or ad hoc groupings
• Any changes to Quick teams must be made by updating the original user data. You can’t edit team membership directly from the Kudos platform
• Enable only the team types relevant to your recognition or communication goals to keep things clean and simple

Q: Can I rename Quick teams?
A: No. Quick teams are system-generated and named based on user data. To change names, you’d need to use Manual or Automated teams.

Q: Can I edit members of a Quick team?
A: No. Membership is determined by the underlying user data. Update the source (HRIS or CSV) to reflect changes.

Q: What happens if a user’s department or business unit changes?
A: If the change is applied correctly at the source, their team membership updates automatically during the next sync, ensuring teams stay accurate.

Q: Why is Region listed if I don’t have a Region field in my data?
A: Region is generated by combining the user’s state/province and country fields. It doesn’t rely on a specific “Region” column.

Q: Can I use Quick teams to send announcements or assign points?
A: Yes. All team types, including Quick teams, are available when selecting audiences for things like announcements, nominations, permissions or point allocations.

Problem: A Quick team is missing or empty

• Check that the team type is enabled in Manage quick teams
• Ensure user data includes the relevant field (e.g., Department, Business Unit) and is mapped correctly
• Confirm that field values are populated and correctly formatted in your provisioning source

Problem: A user appears in the wrong Quick team

• Review their user profile or provisioning data for errors
• Correct the source data and re-upload/sync or wait for the next provisioning cycle to reflect changes

Problem: I can’t see Quick teams in filtering menus

• Verify at least one Quick team type is enabled
• Refresh your browser after making changes